Your systems do not need replacing.
They need a few more years.
Every public body is running at least one system that everyone quietly works around. It still does the job. The people who understood it best have moved on. Nobody can say what it would cost to put right, so it stays on the risk register and off the budget.
We do one thing about that. We tell you how much working life is left in a system you cannot afford to replace, and what it would take to add more — for a fixed price, without touching it.
Pre-qualified BC government supplier11 systems in production todayYou own 100% of the source & IP
// At a glance
- Pre-qualified
- Province of BC · OAG
- First step
- Read-only assessment
- Assessment price
- $6,500–$14,500
- Remediation
- Priced as a ceiling
- Build standard
- WCAG 2.1 AA
- Data residency
- Canada available
- Read-only assessment
- Fixed price before we start
- Remediation priced as a ceiling
- Built to WCAG 2.1 AA
- Canadian data residency available
There is no money for a replacement, and there was never going to be.
The licence has lapsed, or renewing it costs more than the system is worth, or the vendor was acquired and the product you actually run is three versions behind anything they will support. Sometimes there is no licence to renew because the company is gone.
Meanwhile the replacement everyone keeps recommending is a capital project. So nothing happens. The system keeps running, the workarounds keep accumulating, and the risk keeps getting quietly absorbed by two or three people who know where the bodies are buried.
That is not negligence. It is the normal condition of public-sector software, and it is exactly the situation worth measuring before something forces the question for you.
The cheapest system you will ever operate is usually the one you already own, maintained properly.
An assessment first. Nothing is touched.
Two to three weeks, one system, no code changes and no migration. It ends in a written report you can forward upward without editing it, and a priced list of discrete fixes weighed against the working life each one is likely to buy.
Step one — assessment, fixed price
Small
$6,500
1–2 weeks
One system, few integrations, largely as the vendor shipped it.
Standard
$9,750
2–3 weeks
One system that has been customised over the years and now carries local knowledge nobody wrote down.
Large
$14,500
3–4 weeks
Many integrations, or heavily modified, or the original vendor is gone and nobody has the source.
Step two — extension, priced as a ceiling
These are not estimates. They are the most you can be charged. Exact scope comes out of the assessment, so the final figure may land below the ceiling for your tier. It can come in less. It never comes in more.
Small system
$18,000
Ceiling
Contained system, a clear list of defects, no dependency that has to be replaced outright.
Standard
$38,000
Ceiling
Several linked problems across one system, including at least one that has to be solved before the others can be.
Large, heavily patched
$65,000
Ceiling
Years of accumulated workarounds, undocumented changes, and integrations that were never meant to carry this much.
The assessment fee is credited against the extension if you proceed within 90 days of receiving the report. It is priced to be an easy first decision, not a revenue line.
Every price we publish is deliberately kept in the range public bodies normally handle by quote rather than by competitive process. Check your own threshold before you rely on that — it is set by your bylaw or policy, not by us.
Four doors, one offer behind them.
The work is the same in all four. What changes is how you are allowed to buy it.
Municipalities and regional districts
The permitting system, the bylaw system, the rec booking system, the finance add-on nobody wants to touch. An assessment comes out of an operating line a director already controls, not a capital request that needs a business case.
See what an assessment costsProvincial ministries and agencies
Pre-qualified on the Province of BC Multi-Use List, Service Area 3, and with the Office of the Auditor General of BC. That is permission to be invited to a limited competition, not an award, and we describe it that way in the room too.
The full public-sector recordFederal departments and agencies
We do not hold a federal standing offer or supply arrangement today, and we will tell you that before you spend time on it. An assessment still sits well under the low-dollar threshold most departments handle without a competition; larger remediation is scoped against whatever your contracting authority requires.
Ask about a federal fileRegulated operators outside government
Ports, carriers, customs brokers, utilities, clinics, education providers — anyone running an internal system that predates the people now responsible for it. Same assessment, same ceiling, none of the procurement rules.
How this looks in regulated logisticsThe list matters more than the brochure.
Every item below is something you have been promised before by somebody who then did the opposite.
Tell you the answer is a new system
That is a capital project: a business case, a competitive process, a year of staff time, and a number with six digits in it. It is the answer you have already been given and already could not fund.
Sell you a ten-year digital strategy
You did not ask what technology looks like in 2035. You asked whether this thing makes it to 2029 without taking a service down.
Claim a certification we do not hold
No SOC 2, no ISO 27001, no FedRAMP, no StateRAMP, no HECVAT. CyberSecure Canada is in progress. If your requirement is gated on one of those, we will say so in the first reply rather than at the evaluation stage.
Quote a number that can go up later
Assessments are fixed before we start. Remediation is a ceiling. There is no licence, no renewal, and no clause that lets us reprice you afterwards.
Checkable, not claimed.
OAG-RFQ-26-068
Runs to 2030-07-07
Pre-qualified supplier to the Office of the Auditor General of British Columbia
Digital Services. Qualified in three categories: Public Cloud Services, Application and System Design, and AI Readiness and Adoption.
ON-003317-03
Pre-qualified, Province of British Columbia Multi-Use List, Service Area 3
Software Development and Testing. The provincial standing list ministries draw from when they scope a build.
BC Digital Marketplace
Registered supplier
Listed on the province’s marketplace for digital opportunities, so BC public bodies can find and invite us directly.
Delivery in progress
We hold an active contract with a Canadian provincial government ministry, client name withheld under contract confidentiality.
To be exact about what the first three are: a pre-qualification is permission to be invited, not a contract award and not a guarantee of work. It means the province has already reviewed us against its criteria and cleared us to bid, so a ministry can go straight to a statement of work instead of running a full open competition.
Insurance and registrations
Bound coverage and registry numbers. Look any of it up, or ask and we will send the certificate.
- Commercial general liability
- $5,000,000
- Professional liability (E&O)
- $2,000,000
- Cyber liability
- $2,000,000
- WorkSafeBC account
- 201966367
Bound and in force.
Bound and in force.
Bound and in force.
Active. Clearance letter on request.
You deal with the founder.
Eric takes the first call, writes the scope, and stays in the work through handover. There is no account manager between you and the person responsible for it.
Eric Todhunter
Founder & CEO · Vancouver, BC
What matters in an assessment is whether the person writing it has shipped systems that people use every day, and whether they will still be reachable when something breaks at 7am. Both answers are the same person here, and they do not change between the first call and the final report.
Scope is written by the person who will do the work, which is why the number on the proposal holds. Nothing is quoted by someone who then hands it to a stranger and moves on to the next file.
BlueStone stays deliberately lean, so the overhead of a larger shop does not end up inside your invoice. The firm bids as prime and staffs up on award, with names you approve before anyone starts and their cost already inside the quoted price. That is an accepted answer in procurement, not a weakness to hide.
Systems in production today.
Client names stay out of it, on purpose — the same discretion your file would get. Every system below is live and running: audit and compliance platforms, records and document systems, internal operations, and more.
Compliance & Audit System
Policy library, attestations, audit-ready logs, and evidence collection in one place. Built for teams who get audited.
- Policy library with versioned acknowledgements
- Attestation workflow + reminders
- Immutable audit log with filtering + export
Document Repository
A searchable internal vault with version history, access controls, and audit trail. Replaced a shared drive that had stopped scaling.
- Full-text search with smart tagging
- Per-role access controls
- Version history + restore
Lease Management System
Track every lease, renewal, key date, and contact. Replaced four spreadsheets and a SaaS tool that did not fit.
- Lease records with renewal + escalation logic
- Document attachments + version history
- Email + dashboard alerts on key dates
Internal Ticketing System
Request intake, triage, assignment, SLA tracking, and close-out. Built around how the team actually responds, not a generic helpdesk template.
- Custom intake forms per request type
- Triage queue with assignment + escalation
- SLA timers + breach alerts
Move Request System
Desk, office, and asset moves with approvals, scheduling, and crew dispatch. Replaces an email + spreadsheet chain.
- Self-serve move request intake
- Approval routing per request type
- Crew scheduling + capacity view
Electrical Contractor Operations Platform
A full operations platform: quotes, jobs, calendar, inventory, checklists, analytics, upsells, warranties, workers, customers, price book, with AI that auto-classifies line items.
- Quotes, jobs, calendar, dispatch
- Inventory + price book with AI classification
- Workers, onboarding, warranties, upsells
Answered the way we would answer them in the room.
The full procurement fileWhat is the smallest thing we can buy from you?
A condition assessment of one system. Fixed price, from $6,500 to $14,500 depending on how tangled the system is, and read-only: no code changes, no data migration, no retraining, and nothing about how the system runs changes while it is underway. You get a written report you can forward upward without editing it, ending in a priced list of discrete fixes.
Why is remediation a ceiling rather than an estimate?
Because a ceiling is the harder commitment, not the softer one. An estimate can move upward and usually does, which is the thing you have been burned by before. A ceiling cannot. If the work comes in under it, you are invoiced for what it actually took. If it turns out larger, that is our problem rather than a change order.
Do we have to run a competition to buy this?
That depends on your own purchasing bylaw or policy, not on us, and you should check your threshold before you rely on it. What we can say is that every price we publish is deliberately kept in the range public bodies normally handle by quote rather than by competitive process, and that it comes out of an operating line rather than a capital request.
Have you delivered for a government before?
We hold an active contract with a Canadian provincial government ministry, client name withheld under contract confidentiality. We are also pre-qualified with the Office of the Auditor General of British Columbia and on the Province of BC Multi-Use List for Software Development and Testing. A pre-qualification is permission to be invited, not a contract award, and we will not describe it as anything more.
Do you hold SOC 2, ISO 27001, or FedRAMP?
No. We do not hold SOC 2, ISO 27001, FedRAMP, StateRAMP or HECVAT, and we will not imply otherwise on a bid. CyberSecure Canada certification is in progress. WCAG 2.1 AA is the standard we build to, not a certificate we hold. If your requirement is hard-gated on one of those, we are not your supplier and we will say so in the first reply.
How big is the team actually doing the work?
Small, and deliberately so. You deal with the founder from the first call through handover. We bid as prime and staff up on award, with names you approve before anyone starts and their cost already inside the quoted price. Procurement verifies this sort of claim, so we state it plainly rather than implying a bench we do not have.
What if the honest answer is that the system should be replaced?
Then the report says so, in writing, and prices that too. Some systems have a long runway and a short list of cheap problems. Some are genuinely at the end. Selling extension work to a system that cannot be extended would cost you money and cost us the only thing worth more than the invoice.
Not a public body? The private-sector side of this firm is a separate thing, with its own terms and none of the procurement rules.
For private businessesName the system that worries you most.
Tell us which system it is and roughly how old it is, and you get a written answer within one business day on whether an assessment would tell you anything you do not already know. If it would not, we will say so, and it will have cost you one email.
We take two assessment engagements per quarter.
Rather not write much?
Just leave an email
Tell us which system worries you and we will send back a short, specific note on whether it is worth assessing. Add a phone number if you would rather we call.
A real person reads every one. No spam, no sharing your info, ever.